Organisation: Think Cre8tive Group CIC
Date Adopted: 1 October 2025
Review Date: 1 October 2026
Responsible Officer: Frances Turnbull, CEO (Health & Safety Lead)
1. Policy Statement
Think Cre8tive Group CIC is committed to ensuring the health, safety, and welfare of all employees, volunteers, participants, visitors, and contractors.
We will:
- Provide safe environments for rehearsals, performances, training, and events.
- Identify and manage risks associated with our activities.
- Ensure compliance with the Health and Safety at Work Act 1974, and all relevant UK regulations.
- Promote a culture of safety, wellbeing, and accountability.
2. Scope
This policy applies to:
- All employees, facilitators, directors, and volunteers.
- All participants and visitors at Think Cre8tive Group CIC activities.
- All venues and online delivery environments where activities take place.
3. Responsibilities
Board of Directors:
- Overall accountability for health and safety.
CEO (Health & Safety Lead):
- Ensure policy implementation and compliance.
- Oversee risk assessments and incident reporting.
- Ensure staff/volunteers receive adequate training.
Staff & Volunteers:
- Take reasonable care of their own health and safety.
- Follow health and safety instructions and training.
- Report hazards, near misses, and incidents immediately.
Participants & Visitors:
- Expected to follow safety guidance during sessions.
- Report any concerns to staff or volunteers.
4. Risk Management
- Risk assessments will be carried out for all activities and venues.
- Control measures will be put in place to minimise risks.
- Dynamic (on-the-spot) risk assessments will be conducted by facilitators when required.
- Special consideration given to vulnerable participants (e.g. older adults, those with mobility needs, or health conditions).
5. Venues & Equipment
- All venues will be checked for safe access, lighting, ventilation, and fire safety.
- Venues must comply with fire regulations and have clear evacuation procedures.
- Equipment (e.g. sound systems, instruments) will be checked for safe use.
- Portable Appliance Testing (PAT) will be carried out on electrical equipment where required.
6. Emergencies & First Aid
- Emergency exits will be clearly identified and unobstructed.
- At least one trained First Aider will be available at sessions wherever possible.
- First Aid kits will be accessible and maintained.
- Incidents will be recorded in an Accident/Incident Report Form.
7. Fire Safety
- All venues used will have appropriate fire safety measures.
- Staff and volunteers will familiarise themselves with venue fire procedures.
- Evacuation drills will be included in induction for regular venues.
8. Lone Working
- Lone working will be avoided wherever possible.
- If unavoidable, staff/volunteers must notify a colleague of location and duration of activity.
9. Manual Handling
- Staff and volunteers must not attempt to lift or move heavy equipment without assistance.
- Appropriate manual handling techniques should be used.
10. Infection Control (Health Protection)
- Good hygiene practices (e.g. hand sanitiser available at sessions).
- Compliance with NHS/local health authority guidance (e.g. during flu or COVID outbreaks).
- Participants encouraged not to attend if unwell.
11. Training & Information
- All staff and volunteers will receive Health & Safety induction training.
- Refresher training provided annually.
- Venue-specific safety briefings will be conducted where needed.
12. Monitoring & Review
- Regular audits of risk assessments and incident reports.
- Health & Safety Policy will be reviewed annually and after any significant incident.