Conflict of Interest Policy

Organisation: Think Cre8tive Group CIC

Date Adopted: 1 October 2025

Review Date: 1 October 2026

Responsible Officer: Chair of the Board

1. Policy Statement

Think Cre8tive Group CIC is committed to maintaining the highest standards of integrity, transparency, and accountability. All Directors, staff, and volunteers must avoid situations where personal interests conflict, or could be perceived to conflict, with the interests of the organisation.

2. Purpose

This policy aims to:

  • Protect the organisation’s decision-making from undue influence.
  • Ensure compliance with legal and regulatory obligations.
  • Safeguard the reputation of Think Cre8tive Group CIC.
  • Promote trust with stakeholders, funders, and the communities we serve.

3. Scope

This policy applies to:

  • Directors and members of the Board
  • Employees and contractors
  • Volunteers, facilitators, and advisors

4. What is a Conflict of Interest?

A conflict of interest occurs when an individual’s personal, financial, or other interests could:

  • Influence their judgment or actions in carrying out their duties.
  • Result in personal gain at the expense of Think Cre8tive Group CIC.
  • Affect the organisation’s fairness, impartiality, or reputation.

Examples include:

  • Financial interest in suppliers or partners.
  • Personal relationships affecting recruitment or contracting decisions.
  • Accepting gifts or hospitality that could influence decisions.
  • Using organisational resources for personal gain.

5. Principles

  • Conflicts of interest must always be declared openly and honestly.
  • No individual should be involved in decisions where they have a conflict.
  • The organisation will maintain a Register of Interests for all Directors and key staff.
  • All decisions relating to conflicts will be recorded in Board minutes.

6. Procedures

Declaration of Interests

  • Directors and key staff must complete a Declaration of Interests form annually.
  • Any new conflict must be declared immediately to the Chair or CEO.

Managing Conflicts

  • Where a conflict arises, the individual must withdraw from discussion and decision-making.
  • The Board may decide additional safeguards (e.g. independent review).
  • In cases of serious or repeated undeclared conflicts, disciplinary action may follow.

Gifts & Hospitality

  • Low-value tokens (under £25) may be accepted but must be declared.
  • Higher value or frequent offers must be declined or referred to the Board.

7. Roles & Responsibilities

  • Board of Directors: Oversight and enforcement of the policy.
  • Chair of the Board: Maintains the Register of Interests.
  • CEO & Staff: Ensure operational compliance.
  • Volunteers & Facilitators: Declare and avoid conflicts in delivery.

8. Monitoring & Review

  • The Register of Interests will be reviewed annually by the Board.
  • This policy will be reviewed annually, or sooner if legal requirements change.

9. Related Documents

  • Code of Conduct
  • Financial & Reserves Policy
  • Volunteer Policy
Scroll to Top